Minutes of: Whitehead-Muzzall Post 7392

Veterans Of Foreign Wars Of The US

For Meeting Held 5 March 2007, at 1900.

Prior to meeting, presentation was held for Post and Auxiliary members regarding video productions for VP-40’s upcoming cruise. Request was made to assist in obtaining video camera for these productions. Parents will read to children onto video for the times when the parent is on det., and or cruise and videos will be sent back from the det.

Commander Cecil Pierce called the meeting to order IAW VFW ritual.

Member introduced who will be transferring to Post. Adan Ryais

Roll call of Officers: 11 present, 6 excused, 1 absent, 0 vacant. 5 additional members present.

Distinguished visitors: None

New members:

Adolpho Castro

Transfers:

William L.Shields

None

New life members:

None

Motion to accept new members seconded and passed.

Quartermaster listed 4 members who renewed but names cannot be found.

Larry Greene

Gregory A Williams

William Rogers

Amy Rock

Initiation of New Member:

None

Minutes of February 5th meeting read and accepted.

Quartermasters report:

Quartermasters report read and accepted after several questions. Question regarding why cost of canteen payroll costs are still being covered by Post. Explained by the House Committee Chairman. Question of fee for IRS payment questioned. Cost was due to late filing by accountant. Question on Verizon bill, explained as due to 5 commercial lines. Cost of power also questioned, including campground use. High cost of operating the canteen discussed regarding the Post funds.

Service Officers report: None. Service Officer training in Bellingham on Saturday.

Comrades or family members in distress: None. Bob Giddings reported to have less than a month to live due to cancer.

Draping of the Charter for deceased member: None

Adopt-A-Road: Clean up held, good turn out. Large amount of trash removed. White rock painted black.

Membership/Buddy Poppy: 746 Life, 26 New, 10 Reinstate, 189 Continuous, 971 Total, 94.0% membership, 62 from 100% 44.50IN Buddy Poppy Sales.

Building: Check for lighting received. Paid to electrician. Returned and deposited to the proper post account. New work done in back room to mount safe for added security.

Golf: Tournament is proceeding smoothly.

Land & Rec: All "renters" paid up, grounds progressing as possible.

House: Manager went on vacation as planned prior to employment. Position filled for her absence, costs from her salary. Vacation time not an issue. Discussion of gambling problems given. Two incidents discussed for disciplinary action. Hours changed as of March 1, last until May 9 approximately. Member presented several suggestions for fund raising and/or activity draws. Kitchen conditions discussed. Vacation time not a factor. Class held by gambling commission to inform Post officers and House Committee members on rules and regulations and sales of pull tabs and gaming boards. Discussion on recent thefts, and status of investigations held. Ways to increase savings discussed.

VOD/Youth Essay: None.

Trustees: Looking at major changes in gambling operations. Class to be given to Trustees to ensure that auditing reports are being done properly and in a timely manner. Audit should be on a monthly vs. quarterly basis.

Fundraising: Texas Hold ‘Em for February raised $315. Next game in one week. 50/50 drawing not as hot as anticipated.

Surgeon/Hospital: 11 pieces of gear out. Blood drive held, 24 units collected. Next drive on 4 June.

Upcoming Events: Golf Tournament in July, Holland Happening Parade on 28 April (?). Parade will be joint with Legion and possibly Fleet Reserve. One American and POW flag, then organizational flags. 25 March is Breakfast. Easter egg hunt on 8 April.

Prayer for National Home.

Life member drawing won by James Tippet. Not present.

50/50 drawing won by Ben Bunnell, donated to general fund.

Janitorial contract. Discussion held.

Newsletter discussed. Motion made and seconded to use legal size format for upcoming issues of the newsletter. Passed. Motion made to postpone further action on return mails to Post from newsletter. Seconded. Passed.

Norton antivirus has been updated on office computer.

Post member needs to get a gambling license to back up manager’s license. Husband cannot hold license due to conflict of interest. Conflict of interest discussion held to determine who is eligible.

Accounting services discussed. Jones accounting will be raising rates. Currently, $495 per month. Fleet Reserve provided the name of one accountant that charges $200 per month with $2.25 per person payroll. Additional accountant contract plan would be about $300, paperwork not currently available. More information to be received so that Quartermaster can determine the best deal at the best cost.

Motion made and seconded that committee make a decision regarding the awarding of the bookkeeping contract. Amendment to motion that Committee shall be Manager, Trustee Ben Bunnell, House Chair, Quartermaster, Post Commander. Seconded.

Motion passed.

Commander – Keith Wooldridge, accepted.

Sr. Vice Commander – Jim Glascow, accepted via letter on bar napkin.

Jr. Vice Commander – None at this time.

Quartermaster – Darrell Small, accepted.

Chaplin – None at this time.

Surgeon – None at this time.

Trustee 3 Year – Cecil Pierce

Judge Advocate – none at this time.

House committee – none at this time.

Ben Bunnell brought up the subject of expanding the road clean up area to Hawks Prarie Rd. Bunnell to investigate and get further info from county.

Money returned from Puget Power and is in the bank. Motion made to put the money into the general fund. Seconded. Discussion held regarding building fund being too low. Amendment to the motion allowing half to the building fund, half to the general fund. Passed, one nay vote.

Subject of scholarships and entries. Entries need to be done quickly.

Subject of joining the Chamber of Commerce discussed briefly.

Motion made and seconded that the Post donate $100.00 for camera for previously discussed VP-40 filming program. Ben Bunnell also volunteered a $100.00 donation to this project. Motion passed.

Previous janitor was fired. Interim janitor started last Saturday until tonight’s meeting. Motion made to take applications for janitor. Seconded. Review of what Post expects from temp janitor will be held with temp janitor. Passed.

Discussion of statue and financing for Wildcat Memorial Stadium. This will be a Statue honoring Veterans.

Question raised regarding the legality of accepting grants. Okay to accept them.

Explanation of where the dues go when paid, district, national, and local. Trickle down was discussed.

Motion to adjourn, seconded. Closing ceremonies held.

David D. Johnson

Adjutant